Our General Terms & Conditions

1. THESE TERMS

1.1 What these terms cover. These are the terms and conditions on which we supply products to you
1.2 Why you should read them. Please read these terms carefully before you submit your order to us. These terms tell you who we are, how we will provide products to you, how you and we may change or end the contract, what to do if there is a problem and other important information. If you think that there is a mistake in these terms please contact us to discuss.

2. INFORMATION ABOUT US AND HOW TO CONTACT US

2.1 Who we are. We are Golf Geeks Limited a company registered in England and Wales. Our company registration number is 3912896 and our registered Head office is at GLX Ltd. 69-75 Thorpe Road, Norwich, Norfolk, NR1 1UA. ‘Golf Geeks’ is a trading name of Golf Geeks Limited.
2.2 How to contact us. You can contact us by telephoning our customer service team on 0330 128 9899 or by writing to us at the address above or email [email protected]
2.3 How we may contact you. If we have to contact you we will do so by telephone or by writing to you at the email address or postal address you provided to us in your order.
2.4 “Writing” includes emails. When we use the words “writing” or “written” in these terms, this includes emails.

3. OUR CONTRACT WITH YOU

3.1 How we will accept your order. Our acceptance of your order will take place when we email you to accept it, at which point a contract will come into existence between you and us.
3.2 If we cannot accept your order. If we are unable to accept your order, we will inform you of this and will not charge you for the product. This might be because the product is out of stock, because of unexpected limits on our resources which we could not reasonably plan for, because we have identified an error in the price or description of the product or because we are unable to meet a delivery deadline you have specified.
3.3 Your order number / Transaction I.D. We will assign an order number/ transaction I.D to your order and tell you what it is when we accept your order. It will help us if you can tell us the number whenever you contact us with an enquiry.

4. OUR PRODUCTS

4.1 Products may vary slightly from their pictures. Although we have made every effort to display the colours accurately, we cannot guarantee that a device’s display of the colours accurately reflects the colour of the products. Your product may vary slightly from those images.

5. YOUR RIGHTS TO MAKE CHANGES

If you wish to make a change to the product you have ordered please contact us. We will let you know if the change is possible. If it is possible we will let you know about any changes to the price of the product, the timing of supply or anything else which would be necessary as a result of your requested change and ask you to confirm whether you wish to go ahead with the change. If we cannot make the change or the consequences of making the change are unacceptable to you, you may want to end the contract (see clause 7 – Your rights to end the contract).

6. PROVIDING THE PRODUCTS

6.1 Delivery costs. The costs of delivery will be as displayed to you on our website at the time of purchase if applicable.
6.2 When we will provide the products. During the order process we will let you know when we will provide the products to you which will usually be 1-3 working days depending on the shipping option you have selected. However, if, through circumstances outside of our control, a situation arises meaning we are unable to supply the product in this time frame we will deliver them to you as soon as reasonably possible and in any event within 10 working days after the day on which we accept your order. After this period, you may cancel your order & receive a full refund. Examples of but not limited to circumstances outside of our control are – extreme weather, industrial action by postal service, political or civil unrest, security risk, national or international emergency, medical pandemic or epidemic.
6.3 We are not responsible for delays outside our control. If our supply of the products is delayed by an event outside our control then we will contact you as soon as possible to let you know and we will take steps to minimise the effect of the delay. Provided we do this we will not be liable for delays caused by the event, but if there is a risk of substantial delay you may contact us to end the contract and receive a refund for any products you have paid for but not received.
6.4 If you are not at home when the product is delivered. If no one is available at your address to take delivery and the products cannot be posted through your letterbox, your tracking details will inform you of the options available.
6.5 If you do not re-arrange delivery. If you do not collect the products from as arranged or if, after a failed delivery to you, you do not re-arrange delivery or collect them from a delivery depot we will contact you for further instructions and may charge you for storage costs and any further delivery costs. If, despite our reasonable efforts, we are unable to contact you or re-arrange delivery or collection we may end the contract and clause 9 will apply.
6.6 When you become responsible for the goods. The goods will be your responsibility from the time we deliver the product to the address you gave us or you collect it from us.
6.7 When you own goods. You own the product once we have received payment in full.
6.8 What will happen if you do not give required information to us. We may need additional information from you so that we can supply the products to you. We will contact you to ask for this information. If you do not give us this information within a reasonable time of us asking for it, or if you give us incomplete or incorrect information, we may either end the contract (and clause 9 will apply) or make an additional charge of a reasonable sum to compensate us for any extra work that is required as a result. We will not be responsible for supplying the products late or not supplying any part of them if this is caused by you not giving us the information we need within a reasonable time of us asking for it.
6.9 Your rights if we suspend the supply of products. We will contact you in advance to tell you we will be suspending supply of the product, unless the problem is urgent or an emergency. If we have to suspend the product we will refund any sums you have paid in advance for the product in respect of the period after you end the contract.
6.10 We may also suspend supply of the products if you do not pay. If you do not pay us for the products when you are supposed to (see clause 11.3) we may suspend supply of the products until you have paid us the outstanding amounts.

7. YOUR RIGHTS TO END THE CONTRACT

7.1

You can always end your contract with us. Your rights when you end the contract will depend on what you have bought, whether there is anything wrong with it, how we are performing and when you decide to end the contract:

  • (a) If what you have bought is faulty or misdescribed you may have a legal right to end the contract (or to get the product repaired or replaced or a service re-performed or to get some or all of your money back), see clause 8;
  • (b) If you want to end the contract because of something we have done or have told you we are going to do, see clause 8;
  • (c) If you have just changed your mind about the product, see clause 8. You may be able to get a refund if you are within the cooling-off period, but this may be subject to deductions (for example, if the items are not in the same condition as you received them) and you will have to pay the costs of return of any goods;
  • (d) In all other cases (if we are not at fault and there is no right to change your mind), see clause 8
7.2 Ending the contract because of something we have done or are going to do. If you are ending a contract for a reason set out at (a) to (e) below the contract will end immediately and we will refund you in full for any products which have not been provided and you may also be entitled to compensation. The reasons are:

  • (a) we have told you about an upcoming change to the product or these terms which you do not agree to (see clause 8);
  • (b) we have told you about an error in the price or description of the product you have ordered and you do not wish to proceed;
  • (c) there is a risk that supply of the products may be significantly delayed because of events outside our control;
  • (d) we have suspended supply of the products for technical reasons, or notify you we are going to suspend them for technical reasons, in each case for a period of more than 1 calendar month or
  • (e) you have a legal right to end the contract because of something we have done wrong
7.3 Exercising your right to change your mind (Consumer Contracts Regulations 2013). For most products bought online you have a legal right to change your mind within 14 days and receive a refund. These rights, under the Consumer Contracts Regulations 2013, are explained in more detail in these terms.
7.4 When you don’t have the right to change your mind. You do not have a right to change your mind in respect of:

  • (a) products sealed for health protection or hygiene purposes, once these have been unsealed after you receive them; and
  • (b) any products which become mixed inseparably with other items after their delivery.
  • (c) We reserve the right to reduce the refund if the condition of the item has worsened noticeably
7.5 How long do I have to change my mind? How long you have depends on what you have ordered and how it is delivered. You have 14 days after the day you receive the goods, unless:

  • (a) Your goods are split into several deliveries over different days. In this case you have until 14 days after the day you receive the last delivery to change your mind about the goods.
  • (b) Your goods are for regular delivery over a set period. In this case you have until 14 days after the day you receive the first delivery of the goods.
7.6 Ending the contract where we are not at fault and there is no right to change your mind. Even if we are not at fault and you do not have a right to change your mind (see clause 8), you can still end the contract before it is completed. If you want to end the contract in these circumstances, just contact us to let us know.

8. HOW TO END THE CONTRACT WITH US (INCLUDING IF YOU HAVE CHANGED YOUR MIND)

8.1 Tell us you want to end the contract. To end the contract with us, please let us know by doing one of the following:

  • (a) Phone or email. Call customer services on 0330 128 9899 or email us [email protected] Please provide your name, home address, details of the order including transaction I.D and your phone number and email address.
  • (b) By post. Write to us at our registered address, including details of what you bought, your transaction I.D, when you ordered & received it and your name and address and telephone number.
8.2 Returning products after ending the contract. If you end the contract for any reason after products have been dispatched to you or you have received them, you must return them to us. Please call customer services on 0330 128 9899 or email us at [email protected] to arrange collection. If you are exercising your right to change your mind you must send off the goods within 14 days of telling us you wish to end the contract.
8.3 When we will pay the costs of return shipping. We will pay the costs of return:

  • (a) if the products are faulty or misdescribed; or
  • (b) if you are ending the contract because we have told you of an upcoming change to the product or these terms, an error in pricing or description, a delay in delivery due to events outside our control or because you have a legal right to do so as a result of something we have done wrong.
8.4 In all other circumstances (including where you are exercising your right to change your mind) you must pay the costs of return.
8.5 What we charge for collection. We do not arrange collection, it is the customers responsibility to arrange this. Please note that the items do not become Golf Geeks responsibility until they are signed for at Golf Geeks HQ and so we urge customers to use an appropriate courier/delivery service with the relevant insurance cover.
8.6 How we will refund you. We will refund you the price you paid for the products including delivery costs, by the method you used for payment. However, we may make deductions from the price, as described below.
8.7 Deductions from refunds if you are exercising your right to change your mind. If you are exercising your right to change your mind:

  • (a) We may reduce your refund of the price to reflect any reduction in the value of the goods, if this has been caused by your handling them in a way which would not be permitted in a shop. If we refund you the price paid before we are able to inspect the goods and later discover you have handled them in an unacceptable way, you must pay us an appropriate amount.
  • (b) The maximum refund for delivery costs will be the costs of delivery by the least expensive delivery method we offer. For example, if we offer delivery of a product within [3-5] days at one cost but you choose to have the product delivered within 24 hours at a higher cost, then we will only refund what you would have paid for the cheaper delivery option.
8.8 When your refund will be made. We will make any refunds due to you as soon as possible but will always be within 7-10 working days from the date the product was returned to Golf Geeks HQ.

9. OUR RIGHTS TO END THE CONTRACT

9.1 We may end the contract if you break it. We may end the contract for a product at any time by writing to you if:

  • (a) you do not make any payment to us when it is due and you still do not make payment within 7 days of us reminding you that payment is due;
  • (b) you do not, within a reasonable time of us asking for it, provide us with information that is necessary for us to provide the products; or
  • (c) you do not, within a reasonable time, allow us to deliver the products to you or collect them from us;
9.2 You must compensate us if you break the contract. If we end the contract in the situations set out we will refund any money you have paid in advance for products we have not provided but we may deduct reasonable compensation for the net costs we will incur as a result of your breaking the contract.
9.3 We may withdraw the product. We may write to you to let you know that we are going to stop providing the product. We will let you know at least 7 days in advance of our stopping the supply of the product and will refund any sums you have paid in advance for products which will not be provided.

10. IF THERE IS A PROBLEM WITH THE PRODUCT

10.1 How to tell us about problems. If you have any questions or complaints about the product, please contact us. You can telephone our customer service team at 0330 128 9899 or write to us at [email protected]
10.2 Summary of your legal rights. We are under a legal duty to supply products that are in conformity with this contract. See the box below for a summary of your key legal rights in relation to the product. Nothing in these terms will affect your legal rights.
10.3 Your obligation to return rejected products. If you wish to exercise your legal rights to reject products that are faulty or not as described then you must arrange for them to be posted back to us asap. We will pay the costs of postage in this scenario if we agree with your analysis of the items condition or ability to perform as intended.

11. PRICE AND PAYMENT

11.1 Where to find the price for the product. The price of the product (which includes VAT where appropriate) will be the price indicated on the order pages when you placed your order. We use our best efforts to ensure that the price of the product advised to you is correct. However please see clause 11.2 for what happens if we discover an error in the price of the product you order.
11.2 What happens if we got the price wrong. It is always possible that, despite our best efforts, some of the products we sell may be incorrectly priced. Golf Geeks reserves the right to adjust price accordingly before shipping out. We will always contact you first for approval in such circumstances. We will normally check prices before accepting your order so that, where the product’s correct price at your order date is less than our stated price at your order date, we will charge the lower amount. If the product’s correct price at your order date is higher than the price stated to you, we will contact you for your instructions before we accept your order.
11.3 hen you must pay and how you must pay. We accept payment with both credit and debit cards via our secure website. You must pay for the products before we dispatch them.

12. PURCHASING ITEMS FROM YOU

12.1 From time to time we may purchase or part-exchange your old equipment, you can make a request for this via our website either before or after making a new purchase.
12.2 Upon receiving your request, we will endeavour to offer you a quote for your equipment within 24 hours via email. However, this timescale may be extended if a request is received over the weekend, bank holiday or a particularly busy period.
12.3 Any quote we provide will be valid for a period of seven days and the price provided is subject to the equipment being received by us in the condition that it is described by you. We therefore reserve the right to revise the quote or retract the quote completely.
12.4 On acceptance of the quote within the seven-day period, a contract will come into existence between us for the purchase of your equipment.
12.5 On receipt of your equipment we will inspect it and check that it is in the condition that you described it. If we accept the equipment we shall confirm with you & then pay via electronic transfer to a bank account of your choice within 14 days of receipt of the equipment.
12.6 In the event that the equipment is not in the condition it is described, we will contact you to try and resolve the matter. This may result in you receiving a revised quote for the items or in exceptional circumstances, for example the equipment being in an unsaleable condition, we may retract the quote and return the items to you at your cost.
12.7 In relation to the supply of your equipment to us, you are responsible for any foreseeable loss and damage caused by you. The goods will be deemed in your possession until they are signed for during arrival at Golf Geeks HQ. If you fail to comply with these terms, you are responsible for loss or damage we suffer that is a foreseeable result of your breaking the contract or your failing to use reasonable care and skill. However, you will not be responsible for any unforeseen loss or damage. Loss or damage is foreseeable if either it is obvious that it will happen or if, at the time the contract was made, both we and you knew it might happen, for example if you discussed it with us during the sales process.

13. OUR RESPONSIBILITY FOR LOSS OR DAMAGE SUFFERED BY YOU

13.1 We are responsible to you for foreseeable loss and damage caused by us. If we fail to comply with these terms, we are responsible for loss or damage you suffer that is a foreseeable result of our breaking this contract or our failing to use reasonable care and skill but we are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if either it is obvious that it will happen or if, at the time the contract was made, both we and you knew it might happen, for example, if you discussed it with us during the sales process.
13.2 We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors; for fraud or fraudulent misrepresentation; for breach of your legal rights in relation to the products as summarised and for defective products under the Consumer Protection Act 1987.
13.3 We are not liable for business losses. We only supply the products for domestic and private use. If you use the products for any commercial, business or re-sale purpose we will have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

14. HOW WE MAY USE YOUR PERSONAL INFORMATION

14.1 What data is collected? We collect your personal details, including your name, address, telephone, email and payment details.
14.2 What we use the data for. We use this data to;

  • (a) to supply the products to you;
  • (b) to process your payment for the products; and
  • (c) if you agreed to this during the order process, to give you information about similar products that we provide, but you may stop receiving this at any time by contacting us.
14.3 When you leave, what happens to the data? Any data exported from this system for the purposes of carrying out the above service are retained for the maximum of 7 (Seven) years, or until we no longer use the service provider “Data processor”
14.4 Your right to withdraw. You can withdraw the right for Golf Geeks Limited to process your data for the purposes as set above at any time. To do this, you must submit in writing a request to cease processing your data for the purposes of “Golf Geeks” this must be sent by email to [email protected] and titled ‘To the Data Protection Officer’. The written request must be from the person whom originally offered consent.

15. OTHER IMPORTANT TERMS

15.1 We may transfer this agreement to someone else. We may transfer our rights and obligations under these terms to another organisation. We will contact you to let you know if we plan to do this. If you are unhappy with the transfer you may contact us to end the contract within 7 days of us telling you about it and we will refund you any payments you have made in advance for products not provided.
15.2 You need our consent to transfer your rights to someone else. You may only transfer your rights or your obligations under these terms to another person if we agree to this in writing.
15.3 Nobody else has any rights under this contract. This contract is between you and us. No other person shall have any rights to enforce any of its terms. Neither of us will need to get the agreement of any other person in order to end the contract or make any changes to these terms.
15.4 If a court finds part of this contract illegal, the rest will continue in force. Each of the paragraphs of these terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.
15.5 Even if we delay in enforcing this contract, we can still enforce it later. If we do not insist immediately that you do anything you are required to do under these terms, or if we delay in taking steps against you in respect of your breaking this contract, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date. For example, if you miss a payment and we do not chase you but we continue to provide the products, we can still require you to make the payment at a later date.
15.6 Which laws apply to this contract and where you may bring legal proceedings. These terms are governed by English law and you can only bring legal proceedings in respect of the products in the English courts only.